How to Create Quick Reply Templates in Outlook

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If you use the Outlook e-mail client a lot, then you probably get a lot of the same e-mails. I know I do. Websites are always pitching guest posts and advertising deals. So a way to increase your productivity in Outlook is to create quick reply templates that you can insert into your replies at the click of a button.

With Outlook, the easiest way to do that is with Outlook Quick Parts. In the video below, I show you how to do exactly that, to create and insert quick replies into your e-mail in seconds.

Watch the video below to find out how. Also, there are instructions at the bottom if you prefer text instead.

Steps for creating quick replies in Outlook

  1. Click “reply” to an email
  2. Type a message and highlight the message
  3. Go to Insert—->Quick Parts
  4. Save Selection to Quick Parts Gallery

Steps for inserting your quick reply templates into e-mails

  1. Click “reply” to an email
  2. Go to Insert—->Quick Parts
  3. Insert your selected quick reply message

Steps for editing your quick replies templates

1. Check to see if your editor is in HTML mode (3:00) by going to Options—->Mail

2. Go to “reply” to an email

3. Right-click on the quick reply you want to edit

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